Speed Car Rental Software (CRS) – Features

Rental Dashboard

  1. Vehicles
    1. Total Vehicles in Company
    2. Hired Vehicles
    3. Vehicles on Non-Revenue Movements
    4. Vehicles in Workshop
    5. Vehicles for Sale
    6. Total Loss Vehicles
    7. Idle Vehicles
  2. Rental Booking
    1. New Bookings
    2. Confirmed Bookings
    3. Booking due to Checkout Today
    4. Overdue Checkout Bookings
  3. Rental Agreements
    1. Open Agreements
    2. Agreements Opened Today
    3. Agreement due to Close Today
    4. Overdue Closing Agreements
  4. Non-Revenue Movements
    1. Operational Non-Revenue Movements
    2. Staff Vehicles
    3. Sold Vehicles Movements (ownership yet to transfer)
  5. Workshop Movements
    1. Vehicles on Preventive Maintenance
    2. Vehicles on Repair
    3. Accident Vehicles in Workshop
  6. Idle Vehicles
    1. Branch-wise
    2. Pending Customer Delivery
    3. Pending Workshop Delivery
    4. Not Ready Vehicles
    5. Ready to Go Vehicles
    6. Vehicles on Custody Movement
  7. Open Rental Agreements
    1. Branch-wise
    2. Daily Rental Agreements
    3. Weekly Rental Agreements
    4. Monthly Rental Agreements

Rental Module

  1. Rental Agreement Opening
  2. Rental Agreement Printing
  3. Electronic Rental Agreement with Electronic Signature
  4. Rental Agreement Editing
  5. Rental Advance Amount Management
  6. Rental Deposit Management
  7. Rental Agreement Extension
  8. Rental Agreement Cut Short
  9. Rental Agreement Upgrade
  10. Rental Agreement Downgrade
  11. Vehicle Replacement on Rental Agreement
  12. Driver Replacement on Rental Agreement
  13. Rental Agreement Billing History
  14. Rental Agreement Closing
  15. Rental Agreement Cancellation
  16. Retro Agreement Opening/Closing (Backdated Agreements)
  17. Rental Agreement Log
  18. Rental Agreements Reporting Engine
    1. Rental agreements opened on one vehicle
    2. Rental agreements opened from one branch
    3. Rental agreements opened in a:
      1. Day
      2. Week
      3. Month
      4. Quarter
      5. Year.
    4. Rental agreements opened on one customer
    5. Salesperson-wise rental agreements
    6. Daily Rental Agreements Report
    7. Weekly Rental Agreements Report
    8. Monthly Rental Agreements Report
    9. Closed Agreement Report

Rental Tariff Module

  1. Daily Rental Tariff
  2. Weekend Rental Tariff
  3. Weekly Rental Tariff
  4. Monthly Rental Tariff
  5. Branch-wise Rental Tariff
  6. User-wise Rental Tariff Discounts Management
  7. Discount Authorization Codes i.e. OTP (One time passwords) for one-time higher discount authorization

Rental Bookings Module

  1. Adding New Rental Booking
  2. Rental Booking Confirmation
  3. Rental Booking Editing
  4. Rental Booking Cancellation
  5. Rental Booking No-Show
  6. Opening Rental Agreement from Rental Booking
  7. Rental Bookings Reporting Engine
    1. Searching Rental Booking by Booking Number
    2. Searching Rental Booking by Broker Booking Number
    3. Rental Bookings on one vehicle
    4. Branch-wise Rental Bookings Report
    5. Daily Rental Bookings Report
    6. Weekly Rental Bookings Report
    7. Monthly Rental Booking Report
    8. New Rental Bookings Report
    9. Confirmed Rental Bookings Report
    10. Cancelled Rental Bookings Report
    11. No-Show Rental Bookings Report
    12. Closed Rental Bookings Report
    13. Rental Bookings on one specific customer Report

Fleet Management Module

  1. Vehicle Types Management
  2. Adding Vehicles
  3. Editing Vehicles
  4. Idle Vehicle Status Change
    1. Not Ready
    2. For Sale
    3. Total Loss
    4. Pending Customer Delivery
    5. Pending Workshop Delivery
    6. Ready to Go (Ready for Rental)
  5. Vehicles Documents Upload (images)
    1. Registration Card
    2. Insurance
  6. De-Fleeting Vehicle
  7. Vehicle Deletion
  8. Vehicles Reporting Engine
    1. Searching Vehicle by Plate Number
    2. Searching Vehicle by Fleet Number
    3. Hired Vehicles Report
    4. Vehicles on Non-Revenue Movement Report
    5. Vehicles in Workshop Report
    6. Vehicles “For Sale” Report
    7. Total Loss Vehicles Report
    8. Vehicles on Custody Movement Report
    9. Pending Customer Delivery Vehicles Report
    10. Pending Workshop Delivery Vehicles Report
    11. Not-Ready Vehicles Report
    12. Ready to Go Vehicles Report (Ready for Rental Vehicles)
    13. Booked Vehicles Report
    14. Defleeted Vehicles Report
    15. Branch-wise Vehicles Report
    16. Make & Model-wise Vehicles Report
    17. Model Year-wise Vehicles Report
    18. Fleet Type-wise Vehicles Report
      1. Rental Vehicles
      2. Replacement Fleet Vehicles
      3. Staff Vehicles
      4. Etc
    19. Ownership-wise Vehicles Report
      1. Own Vehicles
      2. External Vehicles
      3. Buyback Vehicles
  9. Vehicles QR Labels Printing for:
    1. Door or Windscreen
    2. Keychains
  10. Vehicles Service Plan Management
    1. Default Service Plan
    2. Make-wise Service Plan
    3. Model-wise Service Plan
    4. Vehicle Service Book/Log
  11. Fleet Alerts
    1. Insurance Expiry Alerts
    2. Registration Expiry Alerts
    3. Service Due Alerts as per defined Service Plans like
      1. First Service Due
      2. 2nd Service Due
      3. 3rd Service Due & so on
    4. Mileage Update Alerts for Vehicles which are with customer for more than some threshold period like 3 month so that vehicle can be brought back for the service if service is due.
  12. Fixing Vehicle Damages

Movements Module

  1. Non-Revenue Movements (NRM)
    1. Operational Non-Revenue Movement Opening
    2. Operational Non-Revenue Movement Closing
    3. Staff Vehicle Movement Opening
    4. Staff Vehicle Movement Closing
    5. Sold Vehicle Movement Opening
    6. Sold Vehicle Movement Closing
    7. Non-Revenue Movements (NRM) Reporting Engine
  2. Workshop Movement
    1. Workshop Movement Opening
    2. Workshop Movement Closing
    3. Workshop Movements Reporting Engine
  3. Delivery Movements
    1. Delivery Movement Opening
    2. Delivery Movement Closing
    3. Delivery Movements Reporting Engine
  4. Custody Movements
    1. Custody Movement Opening
    2. Custody Movement Closing
    3. Custody Movement Report
  5. Vehicles Movement Log
  6. Damaged Vehicle Movements Report

Vouchers Module

  1. Invoices
  2. Credit Notes
  3. Debit Notes
  4. Receipts
  5. Rental Agreements Deposits
  6. Sales Order (Purchase Orders of Customers)
  7. Bills (Supplier Invoices)
  8. Purchase Orders
  9. Payments
  10. Journal Vouchers (JV)